Skip to main content

How to Use the QuickBooks Auto Data Recovery Tool

· 3 min read
Debits

Introduction​

Data loss can be a significant setback for any business. QuickBooks Auto Data Recovery (ADR) tool is designed to help you recover lost or corrupted QuickBooks data. This guide provides a detailed process on how to use the QuickBooks Auto Data Recovery tool effectively.

Benefits of Using the Auto Data Recovery Tool​

  • Data Protection: Recover lost or corrupted data quickly.
  • Minimize Downtime: Ensure business continuity by restoring essential financial data.
  • Peace of Mind: Reduce the risk of permanent data loss.

Steps to Use the QuickBooks Auto Data Recovery Tool​

Step 1: Verify QuickBooks Version​

  1. Ensure Compatibility: The ADR tool is available in QuickBooks Pro, Premier, and Enterprise versions. Verify that you are using a compatible version of QuickBooks Desktop.

Step 2: Locate the Auto Data Recovery Folder​

  1. Open QuickBooks Company File: Navigate to the location where your QuickBooks company file (.QBW) is stored.
  2. Find the ADR Folder: Inside the QuickBooks company file folder, locate the 'QuickBooksAutoDataRecovery' folder.

Step 3: Recover Lost Data Using ADR​

There are two methods to recover your data using the ADR tool:

Method 1: Using the .QBW.adr File​

  1. Copy .QBW.adr File: In the 'QuickBooksAutoDataRecovery' folder, locate the .QBW.adr file. Copy this file.
  2. Paste and Rename: Paste the copied file into the folder where your QuickBooks company file is stored. Rename it by removing the .adr extension to match your company file name.

Method 2: Using the .QBW.adr and .TLG.adr Files​

  1. Copy .QBW.adr and .TLG.adr Files: Locate both the .QBW.adr and .TLG.adr files in the 'QuickBooksAutoDataRecovery' folder. Copy these files.
  2. Paste and Rename: Paste both files into the folder where your QuickBooks company file is stored. Rename them by removing the .adr extension to match your company file name.

Step 4: Open QuickBooks and Verify Data​

  1. Launch QuickBooks: Open QuickBooks and access your company file using the recovered .QBW file.
  2. Verify Transactions: Ensure that all transactions and data are intact and up-to-date. Run reports to confirm data accuracy.

Best Practices for Data Recovery​

  • Regular Backups: Regularly back up your QuickBooks data to avoid data loss.
  • Use Intuit Data Services: For severe data corruption, consider using Intuit Data Services for professional recovery.
  • Regular Updates: Keep QuickBooks updated to the latest version to benefit from the latest features and security improvements.

Conclusion​

The QuickBooks Auto Data Recovery tool is an essential feature for safeguarding your business data against loss or corruption. By following the steps outlined in this guide, you can effectively recover your lost data and ensure the continuity of your business operations.