Skip to main content

How to Change Your QuickBooks Payroll Bank Account

· 3 min read
Debits

Introduction to Updating Your Bank Account in QuickBooks Payroll​

Changing the bank account used for QuickBooks Payroll is a necessary task when you switch banks or update your business banking information. This guide provides step-by-step instructions on how to change your payroll bank account in QuickBooks, ensuring a seamless transition for your business's payroll processing.

Preparing to Change Your Bank Account​

Before updating your bank account in QuickBooks Payroll, ensure you have all the necessary information and documents at hand.

Preparation Steps​

  1. Gather Bank Account Details: Have your new bank account number and routing number ready.
  2. Verify the Account: Ensure the new bank account is active and capable of handling all payroll transactions.
  3. Inform Your Team: Notify your accounting or payroll team about the change to avoid any processing delays.

Steps to Change Your Bank Account in QuickBooks Payroll​

Changing your bank account in QuickBooks involves several detailed steps that must be followed carefully to update the information accurately.

Detailed Process to Update Bank Information​

  1. Log into QuickBooks: Start by signing into your QuickBooks account with administrative privileges.
  2. Navigate to Payroll Settings: Go to the Payroll menu, then select 'Payroll Settings' or a similar option depending on your version of QuickBooks.
  3. Select Bank Accounts: Find the section for bank account details or a similar designation where your current payroll bank information is listed.
  4. Enter New Bank Account Information: Input your new bank account number and routing number. You may be required to provide additional verification such as a voided check.
  5. Verify the Account: QuickBooks will typically require verification of the new bank account. This may involve micro-deposits made by QuickBooks into your bank account, which you will need to verify to confirm the account is active and correct.
  6. Save Changes: Once verification is complete, save the changes to update your payroll bank account information.

Finalizing the Change​

After updating your bank account in QuickBooks, a few final steps are necessary to ensure everything is set up correctly.

Post-Update Checklist​

  1. Confirm with Your Bank: Check that your bank has authorized QuickBooks to make and receive payments from the new account.
  2. Run a Payroll Test: Conduct a test payroll run to ensure that payments are processed smoothly with the new account details.
  3. Notify Your Employees: Inform your employees about the change in the payroll account, especially if direct deposit is affected.

Conclusion​

Changing the bank account for QuickBooks Payroll requires careful attention to detail and proper setup to ensure that payroll operations continue without interruption. By following these steps, you can successfully update your payroll bank account in QuickBooks, maintaining the accuracy and efficiency of your business’s payroll processing.