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· 3 min read
Debits

Introduction​

QuickBooks Messenger is a useful tool for multi-user mode that allows users to communicate directly within QuickBooks Desktop. This guide provides step-by-step instructions on how to enable and disable QuickBooks Messenger to streamline communication and manage your QuickBooks environment efficiently.

Benefits of Using QuickBooks Messenger​

  • Real-Time Communication: Communicate instantly with other users logged into QuickBooks.
  • Efficient Collaboration: Enhance collaboration by discussing changes and issues directly.
  • User Management: Notify users about updates or request them to log out for maintenance.

Steps to Enable QuickBooks Messenger​

Step 1: Log In as Admin​

  1. Open QuickBooks Desktop: Launch QuickBooks Desktop and log in as the Admin user.

Step 2: Switch to Multi-User Mode​

  1. Go to File Menu: Click on 'File' in the top menu.
  2. Switch to Multi-User Mode: Select 'Switch to Multi-User Mode'. This enables multi-user access, allowing QuickBooks Messenger to function.

Step 3: Open QuickBooks Messenger​

  1. Access QuickBooks Messenger: Click on 'Company' in the top menu.
  2. Select Chat with a Coworker: This opens the QuickBooks Messenger window, allowing you to start communicating with other users.

Steps to Disable QuickBooks Messenger​

Step 1: Log In as Admin​

  1. Open QuickBooks Desktop: Launch QuickBooks Desktop and log in as the Admin user.

Step 2: Switch to Single-User Mode​

  1. Go to File Menu: Click on 'File' in the top menu.
  2. Switch to Single-User Mode: Select 'Switch to Single-User Mode'. This disables multi-user access and consequently QuickBooks Messenger.

Step 3: Close QuickBooks Messenger​

  1. Ensure No Active Sessions: Make sure there are no active QuickBooks Messenger sessions before switching to Single-User Mode.
  2. Close Messenger: The messenger will close automatically once the switch to Single-User Mode is completed.

Managing QuickBooks Messenger Notifications​

Step 1: Open QuickBooks Messenger​

  1. Go to Company Menu: Click on 'Company' in the top menu.
  2. Select Chat with a Coworker: Open QuickBooks Messenger.

Step 2: Adjust Notifications​

  1. Settings Icon: Click on the settings icon within QuickBooks Messenger.
  2. Set Preferences: Adjust notification settings according to your preferences for alerts and messages.

Best Practices for Using QuickBooks Messenger​

  • Regular Updates: Keep QuickBooks Desktop updated to ensure QuickBooks Messenger runs smoothly.
  • Clear Communication: Use QuickBooks Messenger for clear and concise communication among users.
  • Monitor Activity: Admin users should regularly monitor QuickBooks Messenger activity to manage user collaboration effectively.

Conclusion​

Enabling and disabling QuickBooks Messenger in QuickBooks Desktop is a straightforward process that enhances real-time communication and collaboration among users. By following the steps outlined in this guide, you can efficiently manage QuickBooks Messenger to suit your business needs.